By-Record-Type

=State Laws on the Confidentiality of Library Records=

State Laws by Record Type
Table 2: Which records are protected?


 * **State** || **Personally Identifiable Information (PII)** || **Registration** || **Circulation** || **Interlibrary Loan** || **Requests for Information** || **Requests for Services** || **Transcript of Interaction** || **Weblog Data** ||  ||
 * Alabama || Yes || All || Yes || Circ. Only || Yes || Yes || Yes || Yes ||  ||
 * Alaska || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Arizona || Yes || All || Yes || Yes ||  || Yes || Yes || Probably ||   ||
 * Arkansas || Yes || All || Yes || Yes || Yes || Yes || Yes || Probably ||  ||
 * California || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Colorado || Yes || All || Yes || Yes ||  || Yes || Yes || Probably ||   ||
 * Connecticut || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Delaware || Yes || Circ. Only || Yes || Circ. Only ||  ||   || Yes || Maybe ||   ||
 * District of Columbia || Yes || Circ. Only || Yes || Circ. Only ||  || Yes ||   ||   ||   ||
 * Florida || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Georgia || Yes || Circ. Only || Yes || Probably ||  ||   || Maybe ||   ||   ||
 * **Hawaii** || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Idaho || Yes || Circ. Only || Yes || Circ. Only ||  ||   || Circ. Related || Maybe ||   ||
 * Illinois || Yes || Circ. Only || Yes || Circ. Only || Maybe || Maybe ||  ||   ||   ||
 * Indiana || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Iowa || Yes || All || Yes || Probably || Yes || Yes || Yes || Yes ||  ||
 * Kansas || Yes || All || Yes || Yes ||  ||   || Maybe || Probably ||   ||
 * **Kentucky** || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Louisiana || Yes || All || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Maine || Yes || Circ. Only || Yes || Circ. Only ||  ||   || Circ. Related ||   ||   ||
 * Maryland || Yes || All || Yes || Yes || Yes || Yes || Yes || Yes ||  ||
 * Massachusetts || Yes || All || Yes || Yes || Yes || Yes || Yes || Probably ||  ||
 * Michigan || Yes || Circ. Only || Yes || Probably ||  ||   || Maybe ||   ||   ||
 * Minnesota || Yes || All || Yes || Probably || Yes || Yes || Yes ||  ||   ||
 * Mississippi || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Missouri || Yes || All || Yes || Probably ||  ||   || Maybe ||   ||   ||
 * Montana || Yes || All || Yes || Probably ||  ||   || Maybe ||   ||   ||
 * Nebraska || Yes || All || Yes || Yes || Probably || Yes || Yes || Yes ||  ||
 * Nevada || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * New Hampshire || Yes || All || Yes || Yes || Yes || Yes || Yes || Probably ||  ||
 * New Jersey || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * New Mexico || Yes || All || Yes || Yes ||  ||   ||   || Probably ||   ||
 * New York || Yes || All || Yes || Yes ||  ||   || Probably || Probably ||   ||
 * North Carolina || Yes || All || Yes || Probably ||  ||   || Yes || Probably ||   ||
 * North Dakota || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Ohio || Yes || All || Yes || Yes ||  ||   || Yes ||   ||   ||
 * Oklahoma || Yes || Circ. Only || Yes || Probably ||  ||   ||   ||   ||   ||
 * Oregon || Yes || All || Yes || Probably ||  ||   || Maybe ||   ||   ||
 * Pennsylvania || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Rhode Island || Yes || Circ. Only || Yes || Probably ||  ||   ||   ||   ||   ||
 * South Carolina || Yes || Circ. Only || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * South Dakota || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Tennessee || Yes || All || Yes || Yes ||  ||   || Yes || Probably ||   ||
 * Texas || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Utah || Yes || All || Yes || Yes ||  ||   || Yes || Yes ||   ||
 * Vermont || Yes || All || Yes || Yes ||  ||   || Yes || Maybe ||   ||
 * Virginia || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Washington || Yes || All || Yes || Probably ||  ||   || Yes || Yes ||   ||
 * West Virginia || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * Wisconsin || Yes || All || Yes || Yes ||  ||   || Yes || Probably ||   ||
 * Wyoming || Yes || Circ. Only || Yes || Circ. Only ||  ||   ||   ||   ||   ||
 * **State** || **Personally Identifiable Information (PII)** || **Registration** || **Circulation** || **Interlibrary Loan** || **Requests for Information** || **Requests for Services** || **Transcript of Interaction** || **Weblog Data** ||

Personally Identifiable Information (PII) = any information that a library requires a patron to provide in order to become eligible to borrow materials or use library services. Examples: name, mailing address, phone number, email address, library card number, sign-up sheets for computers, etc.

Registration = some states restrict coverage to registration records linked to circulation; other states protect any records that contain registration data

Circulation Records = information that identifies patrons utilizing particular books or other library materials in any medium or format

Interlibrary Loan = some laws apply only to ILL materials that circulate; other states protect ILL record requests and usage

Requests for Information = Examples: questions asked at a reference desk, via an email message, in a chat session

Requests for Services = Examples: access to a computer, interlibrary loan, etc.

Transcript of Interaction = questions and answers captured in email or virtual reference (chat) interaction

Weblog Data = IP address, browser type/version, URL of originating page, date & time stamps, etc.

For questions or comments regarding this page, please contact Paul Neuhaus, Santa Clara University, at pneuhaus@scu.edu. Page created June, 2005. Last updated May 5, 2008.